Excel to PDF

Edit an Excel sheet and download it as a PDF.

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Excel to PDF help

Open an Excel spreadsheet, change cells in the grid if you need to, and download a PDF with text you can select and search. Fonts, colours, borders, merged cells and number formats are kept, and the file's print settings are followed. Your file stays on this device.

How to use Excel to PDF

  1. Select Choose files and pick your spreadsheet (.xlsx, .xls or .ods).
  2. Tick the sheets you need under Sheets to include, and check Paper size, Orientation and Gridlines.
  3. To change a cell, select it and type, or double-click it. Press Enter to keep the change.
  4. Select Download PDF. Select Download Excel to keep your changes in an .xlsx file too.
Options explained
Sheets to include
Shown when the file has more than one visible sheet. Each ticked sheet starts on a new page. Hidden sheets are left out.
Paper size
As in the file, or A4, Letter, Legal or A3.
Gridlines
As in the file follows each sheet's own print setting. Print gridlines adds light lines between all cells, like Excel's screen view.
Orientation
As in the file, Portrait or Landscape. When the file doesn't say, wide sheets go landscape.
Fit all columns on one page width
Shrinks a wide sheet so every column fits across the page. Turn it off to print at the file's own scale; wide sheets then continue on more pages.
Download Excel
Saves your cell changes into a copy of the .xlsx file. Shown for .xlsx files and available after you change a cell.
Limits and supported files

.xlsx and .xls workbooks and .ods spreadsheets. Password-protected files are not opened. Macros never run.

Up to 50 MB per file and 200,000 visible cells in all.

Pages break where Excel would: down the rows, then across for columns that don't fit. Each sheet starts on a new page.

Tested in Chromium, Firefox and WebKit on a Mac, at desktop and phone width. WebKit tests do not replace a check in Safari on your own phone.

One file at a time.

Questions

Which spreadsheet files can I turn into a PDF?

Excel workbooks saved as .xlsx or .xls, and OpenDocument spreadsheets (.ods). Colours, borders and print settings are read from .xlsx files; .xls and .ods files print with plain styling. For a .csv file, use CSV to PDF.

Can I edit cells before making the PDF?

Yes. Select a cell and type, or double-click it, then press Enter. The grid shows the first 500 rows for editing; the PDF includes every row.

Are formulas recalculated after I edit a cell?

No. Totals and other formulas keep the results saved in the file, so they don't change in the PDF. Excel recalculates them when you open the downloaded Excel file.

What is left out of the spreadsheet PDF?

Charts, pictures, shapes, comments and rotated text are not included. Fonts are swapped for free fonts with the same letter widths for Calibri, Cambria, Arial, Times New Roman and Courier New; Aptos gets the nearest match.

Does it follow the page setup I made in Excel?

Yes, for .xlsx files: paper size, orientation, margins, scale and fit to page, print area, rows repeated at the top of each page, gridlines, centring, and the header and footer text with page numbers.

Is my spreadsheet uploaded?

No. Your browser reads the file and writes the PDF on this device. Nothing is uploaded. You can check it at /verify/.

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